During the course, you will learn more about developing a plan -

Develop a Master Plan

This is an overall plan of the event, taking into consideration the logistics of the event i.e. size, place, facilities (kitchens, toilets, parking), accommodation, emergency plans (police, fire-brigade) local government restrictions (alcohol, public nuisance, parking restrictions, time restrictions etc). The development of a master plan may also be dependent on the winning of a funding application. Some events are able to run mainly on funding provided by government; if the funding bid is not successful then obviously planning for the event cannot go any further,

• Set a budget – taking into account all money to be raised from sponsorships, entrance fees (if applicable) grants and so on.
• Set a date – with careful consideration to ensure that the event has the best possible attendance i.e. does not clash with other events.
• Identify staff and personnel required including volunteers if appropriate. Develop an organisational structure plan – this is helpful for staff, volunteers and all those involved have knowledge of the hierarchical structure i.e. who is responsible for what and to whom.
• Make sure that the scope of the event matches the original purpose and that this is reflected in the cost of staging it.

Develop a Planning Checklist

This checklist should identify all the planning steps required (use the numbered items here as a guideline) including some contingency plans for unforeseen developments (i.e. wet weather, parking problems due to a larger than expected response, key speaker can’t attend due to illness etc).

Delegate Responsibilities

For instance, a pre-school organising a special fundraising event will delegate responsibilities to selected members (often to set up subgroups) such as organising refreshments, inviting speakers and so on.

Identify All Stakeholders

Identify all people or organisations involved or with an interest in the outcome. Then make appropriate contact with them to advise them of your aims, seek advice, and raise interest in the event. Stakeholders can include funding bodies, local councils, government departments (e.g. education), authorities, sponsors, media, general public etc.

Develop a Publicity Campaign

Consider different ways to increase awareness of the event, and to develop interest. Then, develop publicity material. This may be outsourced, depending on the scope of the event and the resources available.

Develop an Evaluation Checklist

Identify ways of gathering feedback, both formal and informal, and gather the information. Then, the committee can use the checklist in its evaluation of the event, as follows.

Example of Checklist (This may be different or improved in different situations):

1. Were goals and objectives fulfilled?
2. Were attendance targets met?
3. Can you identify aspects of the event worked best?
4. Can you Identify anything that should be revised before a repeat event?
5. Did outsourced services, including materials used (i.e. caterers, security, decorations etc) meet expectations?
6. What services would you consider using again?
7. Did staffing meet needs?
8. Did the event receive positive feedback?
9. Was the event worthwhile in relation to the scope of organisation needed?
10. Were budgetary targets (income and expenditure) met?
11. Did sponsors and stakeholders get the outcomes they wanted?

Evaluate the Event

Committee meets to go over all of the evaluations obtained and discusses what did and didn’t work; and why.

What Are the Advantages of Studying with ACS Distance Education?

• You can start at any time to suit you.
• The courses are self-paced.
• You can study when and where suits you. They are flexible to fit in around you and your lifestyle.
• Keep up to date on your learning.
• Update your CV.
• It is not just a course, it is a package of learning that includes – course notes, tutor feedback, self-assessment tests, research tasks and assignments.
• Our tutors are all experts in their field, with years of experience in their field.
• They are also keen and enthusiastic about their subject and enjoy working with students to improve their knowledge and skills.
• Courses are also updated regularly to meet the demands of the changing needs for knowledge and to keep our courses up to date.

What Next?

This flexible and unique qualification enables you to study both wedding planning and event management. This offers you the opportunity to gain more potential clients by being able to organise weddings AND events, such as parties, festivals, concerts, publicity events and so on.

If you would like to work in event management and wedding planning, then this is the course for you.

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